Administrative Assistant
Phoenix, AZ, US, 85016
Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 30+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.
Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that embraces and promotes diversity, equity and inclusion; prioritizes wellbeing, health and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.
Job Summary
Langan is seeking an Administrative Assistant to join its collaborative team in Phoenix, AZ. This individual will serve a key function in providing administrative and marketing support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success and further the growth of our Phoenix office.
Job Responsibilities
- Provides administrative support to office leadership, managers and staff with file management, scheduling, and scanning and reproduction;
- Provides and coordinates office support services with office leadership, firm-wide resources and outside vendors;
- Provides marketing and business development support to the Phoenix office by maintaining corporate contact lists, Outlook contacts, files, databases, records and other related documents;
- Provides assistance to marketing in the Phoenix office by composing and editing graphic material and staff resumes and project experience needed for RFQs, RFPs and other reports;
- Coordinates, tracks, and supports the firm’s business development/marketing activities;
- Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
- Schedules and coordinates meetings, events, interviews, and appointments;
- Arranges complex and detailed travel plans and itineraries;
- Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
- Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;
- Composes timely responses to a variety of written inquiries and distributes mailings;
- Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;
- Assists with timely submission of employee timesheets and expense reports;
- Acts as back-up for office services, IT, and HR to provide coverage when needed; and
- Performs other duties as requested.
Qualifications
- High School degree required; Bachelor’s degree a plus;
- 4+ years of Administrative Assistant or marketing experience, preferably within the Professional Services sector;
- Ability to maintain confidentiality;
- Strong sense of initiative and flexibility;
- Excellent communication and interpersonal skills;
- Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and
- Ability to work effectively independently and in a team environment.
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook; Experience with Adobe Professional Photoshop, InDesign and Illustrator preferred.
Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.
Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!
Langan is an affirmative action / equal opportunity employer committed to building a team that represents and values diverse backgrounds. Langan promotes a positive work environment of inclusion, where we respect each other’s differences and recognize that a diverse, equitable and inclusive environment is a key to our success.
Nearest Major Market: Phoenix